Venue and Facility
What is the time period for your rental?
Use of venue is from 10 a.m. the day of your event until 1 a.m. the following morning. The bridal salon and grooms tent is available from 10 a.m. until 8 p.m. Music curfew is midnight.
Do you book multiple events the same day?
No. You have exclusive use of the venue, bridal salon, and groom’s tent for your day.
How many people will your space accommodate?
Inside, we can seat up to 250-300 guests.
Do you have outdoor space for our use?
Yes. Our venue is located on a ten acre property with multiple outdoor ceremony-site choices with benches, arches, a covered patio, tents, and pristine grass areas to play lawn games.
If we use your outdoor space, is there a contingency for poor weather? Is that an extra cost?
In case of bad weather, we can bring your ceremony inside for you at no extra cost.
Do you offer heaters for the outdoor space if used in the spring/fall evening?
Yes. We provide the heaters with no extra cost, but we do charge for propane usage.
Do you provide a tent or will we need one?
Yes. We have two 20x20 foot tents for your use for an additional cost.
Are dogs allowed on the property?
Yes. The bride and groom's dog is allowed on a leash. Many couples want their canine babies in the ceremony. However, they are not allowed inside the home, salon, or reception venue unless they are service dogs. We suggest that you have someone who can care for them throughout the evening or take them home after the ceremony. No family or guest's dogs are allowed on the property unless they are licensed service dogs.
Are tables and chairs included?
Yes. In all of our packages, we include 8' x 30” banquet tables, 60” round tables, and assorted 4', 6' and 8’ tables. We have enough tables for all guests. The chairs are natural wood folding chairs with ivory pads. We provide wood benches for your outdoor ceremony site, patio tables and chairs.
Are linens, flatware, silverware, glasses, etc. available?
Yes. You can rent through us linens in all colors and styles and all table settings.
Is cleaning included?
Yes. Event set-up, breakdown, and cleaning are included in the basic venue package. Additional cleaning charges apply for extenuating circumstances such as firework, policies violations and damages.
Do you have a space for a reception?
Yes. The venue Grand Room indoor space is 4,800 square feet.
Is the site handicap accessible?
Yes. The venue, restrooms, ceremonies, and outdoor lawn sites are all handicap accessible.
Are you licensed and insured?
Yes we are! At Rockin' TJ Ranch, we are dedicated to the safety of our clients and guests. As part of this dedication, we have taken the time and effort to become licensed in many areas. We ensure everyone who comes to the Rockin' TJ Ranch is safe and protected, so they can truly have the time of their lives! We currently have the following licenses all up to date: Montana Department of Public Health and Human Services Licensed Commercial Kitchen, Montana State Department of Environmental Quality licensed public water system, Montana State Board of Barbers and Cosmetology licensed full service Salon and Spa, Montana Department of Public Health and Human Services licensed Vacation Home, and General Public Liability Insurance.
When do we get to taste menu items?
If you book your wedding with us, we will schedule your chosen menu tasting within the first 90 days of your booking. Two tickets are included in the basic package, additional tasting guest are $75 per person.
When should I meet with a catering consultant?
Within 90 days after booking your event.
Do you prepare an 'overage' for my event?
Yes. Our standard policy is to prepare enough food for 10% more people than the confirmed guest count.
What is the gratuity fee?
The service and production fee is calculated as 20% of food cost.
Can we bring in an outside caterer?
No outside catering is permitted. Our in-house catering service, Catering under the Big Sky, is fantastic and will leave your guests amazed. Our food is an experience that you and your guests will never forget.
Can we bring in a cake from an outside source?
Absolutely! Or, you can work with our preferred vendors on designing a cake, cupcakes, pastries, or pies to fit your vision and budget. We also do not charge a cake-cutting fee.
Can we take home extra food?
Unfortunately, for insurance reasons, we cannot allow food to leave the premises.
Do you provide catering services?
Yes. At the Rockin’ TJ Ranch our catering goal is to provide you and your guests a culinary experience with wonderful flavors and delightful displays. Our in house catering vendor, Catering under the Big Sky, can customize a menu to fit any style. Please ask for sample menu ideas.
Payment and Pricing
You will have 2 contracts to sign with us:
A Basic Venue Package and a Bundle Additions Agreement
What is your payment and schedule?
Basic Venue Package: $5,000 Saturdays and Holidays All Other Days $4,000 A non-refundable fee of 50% of the basic package, planning package fee (if applicable) and a signed agreement is required to reserve the event date. The remaining final basic package balance is due no later than 90 days from the contract date. Bundle Additions Agreement: Line items customized to your need Bundle additions and menus to be determined no later than the same 90 days from the venue contract. A signed bundle agreement with minimum of $5,000 non refundable deposit is due with the final basic package payment.
Is there an up charge for additional guests?
You may have 200 guests within the venue rental and it is $10 additional per guest beyond 200.
What is the payment schedule for wedding planning packages?
The Essential Additions package is due at the time of the venue rental deposit to ensure scheduling of your vendor consultations and tasting within your first 90 days of signing. All other wedding planning packages require ½ down with your 1st bundle payment as a package addition. Final wedding planning payment is due six months prior to your wedding date.
What forms of payment do you accept?
We accept Cash, Personal Check, Money Order, Cashier's Check, Amex, Visa, and MasterCard. There is a three percent processing fee on all credit or debit transactions.
What is the staff charge rate?
Our staff works incredibly hard to maintain a professional experience for your big day. Each staff is $22 per hour including all tax and insurance. They will ensure that your day runs smoothly so you and your guests can enjoy the celebration without having to work the party.
When do I need to give a final guest count to the Rockin' TJ Ranch?
One month prior to the event. However you may add guests up to one week prior to your event. If more guests attend your event, you will be charged accordingly and the balance will be deducted from your deposit.
Children and Parking
How do you calculate per-person charges for children?
Children under the age of 5 are free and children between the ages 5 to 10 are half-price.
Does the Rockin' TJ Ranch provide childcare?
Yes. With advanced notice, babysitters may be added to your package as an upgrade.
Is there a shuttle service?
Yes. Within the upgraded packages, we can arrange for bus transportation or limousines from hotels to the venue and shuttles back to hotels throughout the evening. Our property has a circular drive in front of the venue for pick-up and drop-off.
Is there onsite parking?
Yes, we have plenty of room for onsite parking at no extra cost.
Do you offer valet?
Yes, upon request and with an additional fee.
What if we do not want alcohol?
Our chefs and catering staff have compiled a wonderful non-alcoholic menu with a variety of blended lemonades, teas, coffees, Spritzers, and mixers to build a fun drink station that will leave your guests delighted and refreshed.
Do you provide a cash bar?
We also have a preferred cash bar vendor if you would prefer. Set-up fees and minimums are required.
Do you have a bar?
We have a beautiful covered outdoor bar with an extended patio area as well as the bar area inside. We offer full set-up and service of your alcohol, including all equipment to serve: bars, kegerators, taps, bagged ice, etc.
Can we bring our own alcohol?
Yes. BYO alcohol and all related items, such as mixers and fruit. You decide the alcohol menu and choose as many or as few drink choices as you like. We provide one bartender in your basic package for guest lists up to 100 and additional bartenders for an hourly fee with increased guest counts.
Are fireworks and wish lanterns allowed?
They are allowed, but maybe restricted during fire seasons. They must be approved ahead of time and cleanup is the responsibility of the client. Cleanup must be taken care of before 10 a.m. the following morning.
Can we decorate or rearrange spaces to fit our needs?
Yes. You are welcome to decorate and rearrange the space. Let us know how we can help. With the upgraded package, we can do this for you.
Are candles allowed?
Yes. Candles make wonderful ambiance. However, they must have a base to adequately catch drips. Use caution with the table displays, such as: branches, paper, moss, etc. over open flames.
Vendors and Planning
Do you have a list of recommended vendors?
Yes. We have some excellent vendors on our preferred list. Including, a professional DJ, photo booth, florist, pastry specialist, officiates, hair and makeup stylist, linens, cash bar, wedding planner, and transportation.
Do you offer on-site coordination or planning?
Yes. Within our upgraded packages, we offer from day-of coordination up to six months of full planning.
Have we answered all of your questions?
Please contact us for any additional questions or date availabilities at 406-585-0595 for more information.