Venue and Facility
What is the time period for your rental?
Use of venue is from 10 am the day of your event until 1 am the following morning. The bridal salon and grooms tent is available from 10 am until nine pm. Music curfew is midnight.
Is there an up-charge for additional guests?
You may have 200 guests within the venue rental and it is $10 additional per guest beyond the 200.
How many people will your space accommodate?
We can comfortably seat 250-300 guests.
Are tables and chairs included?
Yes, in all of our packages we provide 8’ x 30” banquet tables, 60” round tables and assorted 4’ and 6’ tables. We have enough for all guests. The chairs are natural wood folding chairs with ivory pads. We provide wood benches for your outdoor ceremony site, patio tables and chairs.
Do you book multiple events the same day?
No. You have exclusive use of the venue, bridal salon and groom’s tent for your day.
Do you provide linens, flatware, silverware, glasses, etc.?
Yes, we can rent linens in all colors and styles, and all table settings.
Is cleaning included?
Yes, with an upgraded package we can set-up, breakdown, and clean for you.
Are dogs allowed on the property?
Yes, the bride and groom's dog on leash is allowed. Many couples want their canine babies in the ceremony. However, they are not allowed inside the home, salon, or reception venue unless they are service dogs. We suggest that you have someone that can care for them throughout the evening or take them home after the ceremony. No family or guest's dogs are allowed on the property unless they are licensed service dogs.
Do you provide a tent or will we need one?
Yes, we have two 20x20 foot tents for you to use for an additional labor cost.
Do you offer heaters for the outdoor space if used spring/fall in the evening?
Yes. We provide the heaters with no extra cost, but we do charge for propane.
If we use your outdoors space is there a contingency for poor weather? Is that an extra cost?
In case of bad weather, we bring your ceremony inside for you at no extra cost.
Do you have outdoor space for our use?
Yes, our venue is located on a ten acre property with multiple outdoor ceremony-site choices with benches, arches, a covered patio, tents, and pristine grass areas to play lawn games.
Are you licensed and insured?
Yes we are! At Rockin' TJ Ranch we are dedicated to the safety of our clients and guests. As part of this dedication, we have taken the time and effort to become licensed in many areas. We ensure everyone who comes to the Rockin' TJ is safe and protected, so they can truly have the time of their lives! We currently have the following licenses all up to date: Montana Department of Public Health and Human Services Licensed Commercial Kitchen. Montana State Department of Environmental Quality licensed public water system. Montana State Board of Barbers and Cosmetology licensed full service Salon and Spa. Montana Department of Public Health and Human Services licensed Vacation Home. General Public Liability Insurance.
Is the site handicap accessible?
Yes, the venue, restrooms, ceremonies and outdoor lawn sites are all handicap accessible.
Do you have a space for a reception?
Yes, the venue grand room indoor space is 4,800 square feet.
Can we take home extra food?
Unfortunately, for insurance reasons, we cannot allow food to leave the premises.
Can we bring in a cake from an outside source?
Absolutely, or you can work with our preferred vendors on designing a cake, cupcakes, pastries, or pies to fit your vision and budget. We also do not charge a cake-cutting fee.
Can we bring in an outside caterer?
No outside catering is permitted, our in-house catering service, Catering under the Big Sky, is fantastic and will leave your guests amazed. We offer more than just food, but also an experience that they will never forget.
Do you prepare an ‘overage’ for my event?
Yes. Our standard policy is to prepare enough food for 10% more people than the confirmed guest count.
Do you provide catering services?
Yes, we will provide you with a menu to fit any style and budget. Our catering vendor is Catering under the Big Sky. It is our goal to give you and your guests a culinary treat not only with wonderful flavors but also delightful displays of food.
When should I meet with a catering consultant?
Within 90 days after booking your event.
When do we get to sample menu items?
If you book your wedding with us, we will schedule your tasting within the first 90 days of your booking. Tastings are $75 per person or two tickets are included in our Essential Additions wedding package.
Children and Parking
Do you offer valet?
Yes, upon request and with an additional fee.
Is there parking on-site?
Yes. There is no extra cost for parking.
Is there a shuttle service?
Yes within the upgraded packages, we can arrange for bus transportation or limousines from hotels to the venue and shuttles back to hotels throughout the evening. Our property has a circular drive in front of the venue for pick up and drop off.
Do you have babysitters available?
Yes, with advanced notice babysitters may be added to your package as an upgrade.
How do you calculate per-person charges for children?
The Rockin’ TJ would prefer to prepare a specialized kids menu. We find it difficult to calculate the amount of food children will eat. However, if you don’t choose a specialized kids menu, children aged ten and under are half price.
Payment and Pricing
What is the payment schedule wedding planning packages?
The Essential Additions package would need to be paid at the time of venue deposit to ensure we schedule your vendor consultations and tasting within your first 90 days of signing. All other wedding planning packages require 1/2 down with your second venue payment as a package addition. Final wedding planning payment will be due six months prior to your wedding date.
What is your payment schedule?
A non-refundable fee of 50% of the venue rental cost, planning package fee (if applicable) and a signed agreement is required to reserve the event date. Bundle additions and menus to be determined within 90 days from contract date. The remaining final venue balance and first ½ payment of bundle additions, if applicable, are due 90 days from venue contract date. Final bundle payments are due one month prior to event date with the guaranteed guest head-count for catering and seating purposes.
When do I need to give a final guest count to the Rockin’ TJ?
One month prior to the event. You may add guests up to until one week prior to your event. If more guests show to your event you will be charged accordingly and balance deducted from your deposit.
What is the staff charge rate?
Our staff works incredibly hard to maintain a professional experience for your big day. Each staff is $20 per hour. They will ensure that your day runs smoothly so you and your guests can enjoy the celebration without having to work the party.
What forms of payment do you accept?
We accept Cash, Personal Check, Money Order, Cashier’s Check, Amex, Visa, and MasterCard. There is a three percent processing fee on all payments.
Can we bring our own alcohol?
Yes, BYO alcohol and all related items, such as mixers, fruit and cups are allowed. However, for the safety of our guests we encourage the use of plastic/disposable drink ware for after ceremony festivities. We provide the bartenders for an hourly fee.
What if we do not want alcohol?
Our chefs and catering staff have compiled a wonderful non-alcoholic menu with a variety of blended lemonades, teas, coffees, spritzers and mixers to build a fun drink station that will leave your guests delighted and refreshed.
Is it beer and wine only or a full bar?
You decide the alcohol menu. You can chose as many or as few drink choices as you like. We also have a preferred cash bar vendor if you would rather, set up fees and minimums required.
Do you have a bar?
We have a beautiful covered outdoor bar with extended patio area as well as the bar area inside. We offer full set up and service of your alcohol including all equipment to serve; bars, kegerators with CO2 taps, bagged ice, etc.
Are fireworks and wish lanterns allowed?
They are allowed but may be restricted during fire seasons. They must be approved ahead of time and clean up for both are the responsibility of the client and clean up must be taken care of before 10 am the following morning.
Are candles allowed?
Yes, candles make a wonderful ambiance. However, they must have a base to adequately catch drips. Use caution with the table displays, i.e. branches, paper, moss, etc. over open flames.
Can we decorate or rearrange spaces to fit our needs?
Yes. You are welcome to decorate and rearrange the space. Let us know how we can help. With the upgraded package we can do this for you.
Vendors and Planning
What else should I know about your venue?
We will help you by customizing every detail to your imagination to make sure you have a stress-free and gorgeous event.
Do you offer on-site coordination or planning?
Yes, within our upgraded packages we offer from day-of coordination up to six months of full planning.
Do you have a list of recommended vendors?
Yes. We have some excellent vendors on our preferred list. Including a professional DJ, photo booth, florist, pastry specialist, officiates, hair and makeup stylist, linens, cash bar, wedding planner, and transportation.